I didn't build this in a lab.
I run Vastra Outdoors — a Shopify brand that does $20k+/month, built around handmade outdoor clothing. At peak season, we were processing 50–60 customer emails a week. Order updates, shipping questions, wholesale inquiries, supplier threads — all handled manually, one by one.
At over an hour a day on inbox alone, it was unsustainable. So I built an AI workflow to fix it. Within 10 days, 80% of our inbound email was being automatically routed, categorized, and drafted for review. Inbox time dropped to under 20 minutes a day.
That workflow became the first product Alvo Systems offers. Everything we build follows the same principle: we build it for a real business first, make sure it actually works, then offer it to others.
From inbox chaos
to automated triage.
What happened when we applied the inbox manager workflow to a live eCommerce brand running $20k+/month in revenue.
Of inbound email handled automatically
Saved on inbox management per day
Business days from scoping to live
Before
Vastra was processing 50–60 customer emails a week manually. Every order update question, shipping delay, and wholesale inquiry was handled one by one — no triage, no routing, no automation.
This was consuming over an hour per day at peak season, creating delayed responses and missed follow-ups.
After
The inbox manager workflow now automatically routes, categorizes, and drafts replies for 80% of inbound email. The owner reviews pre-written drafts, approves, and sends — in a fraction of the time.
Total inbox management time dropped from over an hour to under 20 minutes per day. Customer response times improved significantly.
Live walkthrough of the inbox manager workflow in action.
The Alvo approach.
Three principles that define every project we take on.
We Build It Ourselves First
Every workflow we offer has been tested in a live business. No theoretical solutions, no generic templates — only things we know work in the real world.
No Handoffs. No Bloat.
You work directly with Evan — the person who scopes it, builds it, and hands it off. Fast decisions, clear communication, no account manager layers.
You Own the Workflow
Full documentation, no vendor lock-in. The workflow is yours. We hand it off with everything you need to understand, run, and modify it independently.